PcMars

Farm Accounting Software For Windows

PcMars For Windows

This is the full-featured system, which can be installed as a cash basis, which is a single entry system, or a fully accrual double-entry system. The cash system is a simpler and easier to use, whereas the accrual system will handle more complex accrual accounting methods. The accrual system is capable of generating cash basis reports, dependent upon the method of inventory adjustment entries.

Both the Cash and the Accrual methods in PcMars have payroll capabilities with detailed payroll tax reports. Payroll checks can be printed with a detailed stub.

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Software Features

Checks / Expenses

1. First select the bank account from which you are entering the check to be withdrawn. There is a drop down box to select which bank you are working with.

8. This is where you would enter the most detail. This is where you would enter the account code, enterprise, amount of the item being entered, description, profit center and units/weight if needed. An example would be if you were buying seed corn, the code would be 455 (IFBA code for seed expense), and the enterprise would be CRN. You can put additional information as to the brand of seed corn under your description and then under units, you can add how many bags you purchased.

If you also purchased seed beans at the same time, you would continue on to a next line when you hit your “Enter” or “Tab” key or you can click “Insert row” on this screen. You can continue splitting this check into as many entries as you want to come up with the “Total Amount” of the check.

Deposits / Income

1. You would first select the bank account from which you are entering the check to be withdrawn. There is a drop down box to select which bank you are working with.

6. This is where you would enter the most detail. This is where you would enter the vendor, account code, enterprise, amount of the item being entered, description, profit center and units/weight if needed. An example would be if you sold corn, the vendor could be your local coop, account code would be 300 (IFBA account code for corn/feed) and the enterprise would be CRN. You can put additional information as to whether it was corn direct from the field or from a bin under your description, and then under units, how many bushels you sold.

If you have another check you wish to deposit at the same time, you would continue on to a next line when you hit your “Enter” or “Tab” key or you can click “Insert Row” on this screen. You can continue adding to this deposit as many entries as you want to come up with the “Total Amount” of the deposit.

Revolving Credit

Revolving Credit transactions are usually used to enter any type of credit transactions and can be either expense or income. The primary purpose of a Credit Transaction is to track transactions paid through a revolving credit account such as credit cards or other loan instruments. It is similar to a check except that the money is coming from a loan vendor rather than a bank. These transactions will print on the reports as a deductible cash expense.

Reconciliation

When you receive your bank statement or revolving credit statement (credit card or Farm Service), either go to Transactions → Reconcile or click on the red check mark icon on the tool bar. After you do this, you will be asked which month you want to reconcile. Choose the appropriate month, which will be the bank statement month.

1. Choose the account you wish to reconcile with using the “Select” drop down box. Note that you can either choose bank or credit accounts. Once you select “credit account”, you will be prompted to select a loan vendor.

3. Enter your “Target ending” balance on the right side of the screen. (This will be the ending balance on your bank or credit statement). PcMars will automatically adjust your cleared balance as you clear your transactions. You will instantly see the amount needed to balance, shown as the “Difference”. PcMars also counts the number of transactions cleared and calculates the total dollars for deposits and checks, to help you find any discrepancies with your statement.

Payroll

Both the Cash and the Accrual methods in PcMars have payroll capabilities with detailed payroll tax reports. Payroll checks can be printed with a detailed stub.

User will enter the employer and employee information under the payroll setup screens. Once payroll is set up, entering payroll checks will be a simple procedure and is very similar to the checks/expense transactions. User will choose Paychecks from the transactions menu.

1. Enter an employee name by typing the name in or picking from the employee list by clicking on the down arrow. You MUST enter an employee that is in the list.

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Choosing the right software for your farm doesn't need to be a headache.

We like our customers to be happy with their purchase. Our philosophy is to allow users to download our program free and try it out. Users will be able to create a new set of books and allowed to make up to 50 entries. If you like the program, you can purchase directly through the program.

Download PcMars For FREE